![]() Staff should memorize computer passwords rather than having them posted on or nearby the computer itself. Computers should time out after a brief period of inactivity, and passwords must be kept secure.For example, you shouldn't put a computer in a hallway or high-traffic area where anyone other than staff would have access to it.X Trustworthy Source American Academy of Family Physicians Organization devoted to improving the health of patients, families, and communities Go to source All machines with private medical information on them must be password-protected and kept in secure locations. X Trustworthy Source American Academy of Family Physicians Organization devoted to improving the health of patients, families, and communities Go to sourceĬontrol access to computers. Any such plan should be written down so it can easily be implemented if necessary. Consider also creating a contingency plan to recover data in the event of an emergency or accidental deletion.Back-ups also ensure that any files or data accidentally deleted can be recovered.Backing up your data at an off-site location ensures that private medical information will be protected from loss or corruption if a disaster such as a flood or fire occurs in the office.The HIPAA security guidelines ensure patient health information doesn't fall into the wrong hands, and isn't accidentally altered or destroyed. HIPAA covers all health information in any form that personally identifies the patient.Saving all data to an off-site location ensures the data is secure and protected in the event of hard drive or server failure. X Trustworthy Source American Academy of Family Physicians Organization devoted to improving the health of patients, families, and communities Go to sourceīack up medical data regularly. If the affected files and data contained private medical data protected by HIPAA, you would be in violation of the law. ![]() If you've ever been the victim of a computer virus, you know how they can destroy files and corrupt data in your system.You also should make sure that any network you've created for your offices has sufficient security and antivirus protection. If your computers came with antivirus programs pre-installed, make sure they are updated regularly.Antivirus programs ensure your data is protected from being corrupted or destroyed by computer viruses or malware.Computer security not only protects the privacy of your patients or clients, it also protects you from legal liability if that information is stolen or released from your organization.Having active and up-to-date virus protection on your networks and all computers on it will help keep patient's medical data secure.
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